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Emails to Owners and Dept Admins for Scheduled Archive & Deletion; Allow them to Request Exceptions

edited September 21 in Feature Requests

Ideally, session owners and department admins will get automated e-mails that list all their sessions that are scheduled to be archived and/or deleted via the content retention policies. The e-mail should include instructions on how to change the retention policy on their individual sessions (and folders) to prevent the automatic action if the owner wants to protect the session(s). The time interval the e-mail is sent out prior to the archive/deletion date should be adjustable by administrators.

26 votes

Tracking · Last Updated


  • Please add the option to send video creators email notifications when videos will be deleted as part of retention rules.


  • I second that. This feature would be very useful.

  • It would be very helpful if there was a way that users could request that their content be retained longer than the site policy allows. Department Admins/Admins would then have some sort of UI where they could approve or deny the requests. I think this feature could go along very nicely with a notification to users of future content retention actions, if/when that is ever added.

  • Hi,

    Would it be possible to allow for individual level reporting so that if a video is to be archived/deleted by a retention policy the owner/folder owner would receive their own notification?



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