Please note: All new registrants to the Panopto Community Forum must be approved by a forum moderator or admin. As such, if you navigate to a feature that is members-only, you may receive an error page if your registration has not yet been approved. We apologize for any inconvenience and are approving new members as quickly as possible.
Emails to Owners and Dept Admins for Scheduled Archive & Deletion; Allow them to Request Exceptions
Mike Pedersen
Crackerjack
Ideally, session owners and department admins will get automated e-mails that list all their sessions that are scheduled to be archived and/or deleted via the content retention policies. The e-mail should include instructions on how to change the retention policy on their individual sessions (and folders) to prevent the automatic action if the owner wants to protect the session(s). The time interval the e-mail is sent out prior to the archive/deletion date should be adjustable by administrators.
Tagged:
53
Comments
Please add the option to send video creators email notifications when videos will be deleted as part of retention rules.
Thanks
I second that. This feature would be very useful.
Right now, there is an ability to add people to the content retention notification mailing list - however, the people would receive an email for content that is not necessarily related to them and is for across the site. We would like an ability to notify different people per folder for the content expiring just in that folder.
It would be very helpful if there was a way that users could request that their content be retained longer than the site policy allows. Department Admins/Admins would then have some sort of UI where they could approve or deny the requests. I think this feature could go along very nicely with a notification to users of future content retention actions, if/when that is ever added.
Hi,
Would it be possible to allow for individual level reporting so that if a video is to be archived/deleted by a retention policy the owner/folder owner would receive their own notification?
Cheers
Richard
This is also a feature request of gernan universities. Content creators muste be notified before/when their videos are archived and before they are deleted. The Notification-text should be configurable by admins.
Cheers
Klaus
Would also like to see the retention policy to have the option to add or only notify the content owner as items are within "x" days or being archived or deleted. In a large organization it makes the most sense for those owners to be responsible for handling their own content. Notifying the admins only is not super useful in large enterprises.
I am requesting a feature that automatically notifies creators (via email or similar tool) that a recording of theirs has been archived or deleted.
Agreed. Having the system auto notify admins isn't super helpful with large organizations. Having the system auto notify the session owner and/or creator(s) makes the most sense as a warning of deletion or placement to archive.
This allows the content controllers to self manage. As an admin with 100k+ sessions on the account, its too much to handle by an admin team.
Completely agree with this. The biggest part is to add the option to automatically send video creators email notifications when videos will be archived or deleted as part of retention rules.
We need this. We are incorporating a new content retention policy. Faculty are very anxious about knowing when their content gets archived. Especially when deletion is on the horizon.
We've just put a new content retention policy in place. The ability for creators to see when their content will be archived/deleted is essential; we already have some faculty upset that they weren't notified.
Has anyone received any updates or alternative solutions regarding this request?
There are things being worked on:
We've implemented an archive policy recently and are now looking at possible options for deletion. We will only be deleting content that has been archived. It would be fantastic and much smoother for all involved if staff were able to easily flag if they wish a recording to be excluded from a deletion policy.
I would envisage a button displayed for each archived recording similar to the publish button for on-demand recordings. Labelled something like "Retain". Setting this option would ensure archived recordings were not processed by delete policies even if they matched all other criteria.
Having an email to creators stating that a recording is due for deletion would allow them time to check and apply retain flags where needed.
This would require that an audit process was re-run prior to the deletion task to make sure that any changes to retain status were included in the retention run. This second audit process could likely be a smaller task which just re-checks all archived recordings scheduled for deletion and whether there has been a change to the retain flag.