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Interesting - if I have a 11 - 12:30 class, the start time should be 5 minutes after the hour and 5 minutes before the end of the class time. So I schedule 11:03 - 12:28. That should be enough padding if the faculty starts early or goes a little late. They really should stop on time to give students time to get to their next class. But often they don't. So one of my laborious edits was changing the end time from 12:28 to 12:30. I usually do push back on that to allow the system to write out before the next recording starts. So in back to back classes, that wouldn't work for me. But a nice idea!
We do programmatic scheduling and have a method of pre-filtering out "No class" days. After that, there's two types of recording time offsets: essentially "managed" vs "unmanaged". All recordings after scheduled to end 4 minutes after the scheduled class end time, because people do run over as you said. "Unmanaged" recordings will automatically start at the class start time, while "managed" recordings automatically start 15 minutes after the class start time. This is because managed recordings are manually started when the class truly begins by employees who support those classes.
Similar to the manual method of editing all of the scheduled recordings, our process of fixing scheduled recordings when something changes is to deleted all of the scheduled recordings and reschedule them using the updated settings. Hopefully our experience is helpful when determining your path forward.
So your deletions are still a manual process before re-scheduling an event? It's probably bout the same to actually just manually edit them at this point for me. Bulk modifications would still be a preferred option than deleting and recreating.
@Elaine Mello The deletions happen automatically. The automated workflow is roughly:
4 years later and here I am checking on this subject.
Once events are scheduled for recording, if a faculty wants a change, it is a laborious process to manually go in and edit scheduled recorded events. Often times, it is easier to delete them and re-schedule them again with the changes.
One thing that can't be fixed with the above method is changing the owner of the videos. As I am scheduling them, it defaults to me. However, if a video is restricted by a faculty member, when a student wants to view a video, the access request comes to me as the owner. I've been spending my morning editing existing events and changing that over to the faculty for each course. There has to be a better way to do this - it would be great to set the owner when I schedule the actual events, but in the very least, it would be great to bulk edit the existing scheduled recordings.
Will this ever be a priority?
💯Hard Agree
Bulk scheduling needs to have a Batch Action capability no different than the basic/regular UI tools the people with "Create" role privileges have.
Schedulers should be able to do a select all, or select "Many" and change
1.) Start|End time or
2.) Date Pattern or
3.) Room Recorder assigned, or
4.) owner of the video.
Each one of these should be enabled to be batch edited. Furthermore, individual occurrences of a series should still be tagged as a "Reservation" or a "Series" so that bulk actions can take place at the level of being tagged as a child of a Parent Series. Definitely needs that level of fundamental tagging that allows you to delete a series Parent and scoop up ALL the child occurrences. Or do a batch edit on a Parent an have it cascade down to all the Child occurrences in a series (again those key parameters times/dates/recorder/owner).
Add to that:
4 addendum) Should be able to put the Canvas creator list as owner so anyone on the course team can approve videos or get these messages.
5) Change from VOD to Webcast (would be nice for same link to work for live webcasts as well)